Intelligent CIO North America Issue 03 | Page 71

INTELLIGENT BRANDS // Software for Business

PandaDoc helps school district deal with remote school year

PandaDoc , a leading all-in-one

document automation software , has announced an enterprise agreement with McMinnville School District in Oregon to help streamline digital documents and signatures for the school year .
McMinnville School District is working through its 2020 – 2021 school year with a comprehensive distance learning model , which will include the use of digital forms , documents and eSignatures .
PandaDoc will be used to obtain and track signed registration and student forms , as well as teacher and substitute contracts .
With over 6,700 students across nine schools , the school district needed a robust system that could manage and track thousands of documents quickly . The district initially used PandaDoc ’ s Free eSign plan in the spring when it was forced to suddenly switch to all remote learning .
On this plan , PandaDoc was primarily used to manage HR documents for teachers and staff . As back to school planning commenced , the district expanded its PandaDoc agreement to also handle student registration for all of its schools .
With the large number of documents required for registration and HR , PandaDoc ’ s pricing model , based on number of users instead of volume , was a primary driver for selecting PandaDoc over other solutions .
“ Student enrolment typically involves parents coming into the office to fill out documents . They aren ’ t able to do that right now . So , being able to send them the correct form and have it completed for the appropriate school , all without personal interaction , helps tremendously ,” said David Bousquet , IT Director for McMinnville School District .
“ We ’ re seeing a lot of efficiencies with PandaDoc and the convenience is saving us hours of work while allowing parents , teachers and staff a way to fill out required documents safely .”
As more school districts move toward distance learning as a result of the pandemic , PandaDoc has seen an increase in new customers in the education industry . From school districts to colleges to tutoring programs , PandaDoc is helping streamline the way educational organizations create , deliver , eSign and store documents .
To help meet growing demand , PandaDoc flexed its strong security and privacy capabilities , which enabled quick compliance with the Family Educational Rights and Privacy Act ( FERPA ) to further protect the privacy of student education records .
Shawn Herring , VP of Marketing for PandaDoc , said : “ The pandemic has made it even clearer that industries across the board can benefit from all-in-one document automation – not just out of necessity due to social distancing , but out of necessity to be more efficient .
“ We believe the education sector , as an example of this trend , will continue using PandaDoc long after students return to inperson learning .
“ We ’ re honored to partner with McMinnville School District and help with their plans to keep their students , teachers and staff safe for this upcoming school year .” •
www . intelligentcio . com INTELLIGENTCIO 71